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Food Vendor Application

for Hayden Homes Amphitheater 2024 Concert Season


Application Deadline: February 12, 2024 at 5:00pm

We are currently seeking exceptional food vendors for the upcoming 2024 concert season. Our season spans approximately 4.5 months throughout the summer, averaging 50 shows a season. Our venue has a maximum capacity of 8,000 people.

Hayden Homes Amphitheater proudly features some of Central Oregon’s most innovative food cart concepts, and we are committed to leading the industry in our food program offerings. We are looking to partner with food vendors who share our passion for delivering exceptional and consistent food in a high volume, fast paced, fun environment.

Additionally, our organization takes pride in its dedication to environmental sustainability, and we like to work with others who share the same goals. We have consistently spearheaded greening efforts and are dedicated to advancing these programs further.

If you believe your food service business aligns with our vision and values, we encourage you to explore the opportunity to collaborate with us for the 2024 concert season.

Hayden Homes Food Vendor Information:

  • More information:

    • Food Vendors have convenient access to potable water, serviced grey water tanks, and on-site waste disposal including recycling, composting, and repurposing. These services are included in the Vendor Fee. We also have group rates on propane service.

    • Adherence to deadlines is imperative- late applications will not be considered; late submissions of materials will jeopardize selected vendors’ standing.

    • We can only guarantee food vendors 20 amps of power. We do not allow generators.

    • The food service style we have found to be most profitable is when food is ready as soon as the guest pays.

    • Food vendors will not receive free tickets to shows. Entry to shows without working will jeopardize food vending contract.

    • Must be able to serve extremely large volume with wait times under 5 minutes.

    • We do not allow food vendors to bring in outside beverages to sell.

    • Food vendors must be open for every show during the season.

  • Selected 2024 Food Vendors requirements:

    • Contract: Vendors must sign and abide to our food vendor contract and personal conduct policy; vendors are required to attend a contract reading before the season.

    • Vending Fee: A percentage of gross food sales, excluding HHA provided alcohol and canned water sales. You keep 100% of your tips, including tips on alcohol and water. You will be provided with a Hayden Homes Amphitheater food cashier.

    • Deposit: A $500 deposit will be required for food vendors. Deposits will be refunded at the end of the concert season if contract requirements are met.

    • Insurance: You must acquire liability insurance and submit your COI; it may not lapse in payment during the season (more information will be provided for businesses selected).

    • Waiver of Subrogation: You will be required to submit a waiver of subrogation.

    • Marketing: Food vendors must adhere to deadlines in submitting marketing information, menus, logos, and any other requested items.

Thank you for your interest in being a food vendor for our concert series! We will review all applications and notify selected vendors by mid-March. After completing the application below, if you have any questions or need further information, please contact Phil Phifer Phil@Bendconcerts.com and Jessie St George Jessiestg@Bendconcerts.com, or call our office at 541-312-0131 and ask for Phil or Jessie.

We look forward to the possibility of having you as a food vendor for our 2024 Hayden Homes Amphitheater Concert Series!

Thank you for applying,

Hayden Homes Amphitheater Food and Beverage Team
Phil Phifer and Jessie St George

Application Form

Vendor Contact Information:
Food Vendor Experience:
Vendor Details:
Equipment and Setup:
Health and Safety:
Payment Details:
Volume Capability:

Thank you for your interest in being a food vendor for our concert series!

We will review all applications and notify selected vendors by mid-March. If you have any questions or need further information, please contact Phil Phifer (phil@bendconcerts.com) and Jessie St George (jessiestg@bendconcerts.com), or call our office at 541-312-0131 asking for Phil or Jessie.
 

We look forward to the possibility of having you as a food vendor for our 2024 Hayden Homes Amphitheater Concert Series!
 

Thank you for applying,

Hayden Homes Amphitheater Food and Beverage Team
Phil Phifer and Jessie St George

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